Exercise “Tseitnot” for the leader

Exercise

The rules for the training "Tseitnot" for managers

goal

Planning development.

Time

From 25 to 35 minutes.

Band size

6-14 people.

Training and resources

Copies of the instruction on the number of participants.

Instructions

It is necessary to read and distribute the instructions to the participants.

Debriefing

  1. How did you manage the task?
  2. What was difficult?
  3. What prevented?
  4. What helped?

Discuss several solutions.

What conclusions can be drawn from the discussion?

We offer several variants of instructions for the "Time Zeit" exercise for managers.

Option number 1

Instruction:

You are the head of one of the branches of the Käsler Corporation. Today you have a difficult day. You intend to do as many cases as possible, as tomorrow at 07.30 you leave for the Head Office in Kiev with a report on the state of affairs in your branch.

It's 08.40 in the morning. In recent days, a lot of small and big troubles have fallen on you: the office machine has broken down, the driver is busy repairing it, the secretary has lost a voice (nervously). Yesterday the big elite exhibition "Metal-2006" started. Participation in this exhibition is very important for the company, high-level managers, equally respectable visitors work at the exhibition. Unfortunately, the managers of your company have moved to work with competitors, as a result your partners have been working on the stand for the second day already. The only person you can rely on in these difficult days is your office manager. However, you promised that today, release her today at 17.00, because she has a birthday today. The secretary is open until 18.00. In addition, your wife today had an attack of appendicitis and she was taken to the hospital. You accidentally remembered that children who have already left for school do not have keys to the apartment, because your wife is always at home and always meets them. As luck would have you have run out of money on the account and your mobile phone is temporarily locked, so you can not communicate with anyone on the road. Fortunately, your brand-new Mercedes is in excellent condition. Moving from one point to another each time takes 20 minutes. To make this way faster is impossible.

Today you need to have time:

  1. You need to pick up the air ticket in the company <Авиатор> for tomorrow's business trip. - 10 min.
  2. In the workshop you need to pick up the printer from the repair to print out the documents for tomorrow's trip. Documents are ready - print 20 min.
  3. The General Director of the company <Сервис плюс>, Your VIP client, today is Birthday, and you ordered a gift for him - a desk clock in the form of a foaming mug of beer. Yesterday we called from the salon and asked to be at the office today, where the courier will deliver the gift.
  4. You have today scheduled negotiations with very important clients - 1-1.5 hours
  5. At 18.30 you need to be at home to open the door for children coming from school.
  6. From 17.00 to 19.00 you can visit your wife in the hospital.
  7. From 09.30 to 10.30 you have a meeting with the heads of departments of your branch for the last quarter.
  8. At 13.00 a meeting of partners is planned. You do not know why.
  9. You would like to see the latest issues of the metallurgical production magazines that have accumulated on your desk. - 30 min.
  10. You need to prepare for the presentation at the International Scientific and Practical Conference dedicated to the peculiarities of pipe-rolling production (in this direction, you plan to develop your business). The conference will take place in 2 days, on the day of your return their business trips, you perfectly understand that you will not have another time for training. To prepare the report, you need 2-2.5 hours.
  11. At 20.00 in the restaurant <Большая медведица> Yours is waiting for a festive dinner CEO of the company <Сервис плюс> (VIP-client). There he ordered a sauna.
  12. At 12.30 a consultant from the company will arrive. <СЕТИ>. You called it because you made a corporate network and now there are difficulties with the operation of many programs. This leads to a malfunction in the entire office and you need someone to look at what's wrong. - 40 min. - 1 hour
  13. The correspondence addressed to you contains several questions that, in your secretary's opinion, require an urgent solution. - 1 hour.
  14. In the park from 17.00 to 19.00 with a dog walks your mother. With her you agreed in advance about the meeting and which you have not seen for more than a month.
  15. Rumors have surfaced that the batch of goods from Germany yesterday was stuck in the customs at the airport.

Today you specially arrived at the office in 20 minutes. before the start of the working day, in order to have time to plan your working day.

The solution of the exercise

8.40-9.0 - planning.

9.0-9.30 - viewing the logs.

9.30-10.30 - meeting with the heads of departments.

10.30-12.0 - negotiations with very important clients.

12.0-12.40 - pick up the printer from repair (the secretary will print the documents).

12.40-13.0 - rest.

13.0-14.0 - meeting of companions.

14.0-16.30 - preparation of the report.

16.30-17.0 - I take away a gift, the way to the company <Авиатор> and receiving a ticket (10 minutes).

17.0-17.50 - the road to my mother and communication with her.

17.50-18.30 - the way home, rest.

18.30-19.0 - road to the hospital, time with his wife (not enough, but see each other more than once in 2 months).

19.0-20.0 - the road to the restaurant, you can through the house for changing clothes.

The secretary: prints out the documents, deals with the IT master, calls up the courier of the gift and receives a gift, finds out that with the customs (for a short conversation on the phone, the voice will suffice). The mobile phone can not call, but the phone book-that is, you can call the children and agree that they should come exactly at 18.30.

time-management exercise

Option number 2

You are the head of one of the companies of KVASS Power Int. Holding. Today you have a difficult day. You intend to do as many cases as possible, as tomorrow at 07.30 you fly to the headquarters of the company in Holland with a report on the state of affairs in your enterprise.

It's 08.40 in the morning. Over the past few days, many small and big troubles have fallen on you: the office machine has broken down, the driver is busy repairing it, the secretary has lost a voice (nervously). Yesterday the big elite exhibition "Drinks - 2007: do not let yourself wither!" Began. Participation in this exhibition is very important for the company, high-level managers work at the exhibition, and visitors are just as serious. Unfortunately, the managers of your company who were supposed to work there fell down with the flu epidemic, as a result your partners are already working on the stand for the second day. The only person you can rely on in these difficult days is your office manager. However, you promised that today release him from work early - at 17.00. Your secretary is open until 18.00. In addition, your wife had an appendicitis attack last night, and she was taken to the hospital. You accidentally remembered that children who have already gone to school do not have keys to the apartment, because your wife is always at home and always meets them. As luck would have, you ran out of money on the account, and your mobile phone is temporarily disabled, so you can not contact the road with anyone. Fortunately, your brand new "AUDI" is in excellent condition. The plan of the part of the city is attached. It shows how long it will take for you to move from one point to another. It is not possible to make this journey faster.

Today you need to have time:

  1. In the firm "Give Vizu!" You need to get a ready and paid passport and a ticket for tomorrow's business trip (10 min.)
  2. In the workshop, you need to pick up the printer from the repair to print out the documents for the upcoming trip. Documents are already ready, print out - 20 min.
  3. The President of the Holding Company has a birthday today, and you ordered a gift for him - a desk clock in the form of a foaming mug of kvass. Yesterday they phoned from the art salon and asked me to be at the office today, at 17.00, where the agent will deliver the gift. You want to surprise the President, so you are going to intercept the agent at the entrance.
  4. You would like to have lunch today with the President (1-1,5 hours).
  5. At 18.30 you need to be at home to open the door for children coming from school.
  6. From 17.00 to 19.00 you can visit your wife in the hospital.
  7. From 09.30 to 10.30 you have a meeting planned for the last month.
  8. At 13.00, a meeting of partners is scheduled. You do not know why.
  9. You would like to see the latest issues of magazines on non-alcoholic production, accumulated on your table (0.5 hours).
  10. You are going to visit the exhibition "Drinks - 2007: do not let yourself wither!" To check how things are going and support your colleagues in their hard work (20 min.).
  11. You need to prepare for the presentation at the International Scientific and Practical Conference devoted to the peculiarities of hops breeding in the northern regions (in this direction you plan to develop your business). The conference will be held two days later, the day you return from Holland, and you understand perfectly well that there will not be another time for preparation (2 hours).
  12. At 20.00 in the restaurant "Ivanych" you will be waiting for a festive dinner. President. There he ordered a sauna.
  13. At 12.30 a consultant from the company "SETI" will come to the office. You called it because you made a network, and now there are difficulties with the operation of many programs. This leads to a malfunction in the entire office, and you need someone to look at what's wrong (40min - 1 hour).
  14. The correspondence addressed to you contains several questions that, in your secretary's opinion, require an urgent decision (1 hour).
  15. In the park, from 17.00 to 19.00, your friend walks with a dog. With her, you agreed in advance about the meeting.
  16. It was rumored that a batch of samples of products from the Netherlands yesterday was stuck at the customs at the airport.

You specially arrived at the office 20 minutes before the start of the working day, in order to have time to plan today.

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